{"id":562,"date":"2026-03-25T15:04:37","date_gmt":"2026-03-25T15:04:37","guid":{"rendered":"https:\/\/www.sikasoftonline.net\/?p=562"},"modified":"2026-03-26T11:23:11","modified_gmt":"2026-03-26T11:23:11","slug":"funds-transfer-cash-to-bank","status":"publish","type":"post","link":"https:\/\/www.sikasoftonline.net\/index.php\/2026\/03\/25\/funds-transfer-cash-to-bank\/","title":{"rendered":"Funds Transfer &#8211; Cash To Bank"},"content":{"rendered":"\n<p>The&nbsp;<strong>Funds Transfer &#8211; Cash to Bank<\/strong>&nbsp;page facilitates the physical movement of cash from a Teller&#8217;s Cash Till or Branch Vault into a designated internal branch Bank Account. This dual-entry module ensures accurate tracking by debiting the selected bank account and crediting the branch cash account, while mandating a strict physical cash denomination breakdown prior to saving.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-purpose\">PURPOSE<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Securely log deposits of physical branch cash into official bank accounts.<\/li>\n\n\n\n<li>Enforce physical currency checks via the mandatory Cash Denominations popup.<\/li>\n\n\n\n<li>Automatically synchronize Debit and Credit sides to prevent accounting imbalances.<\/li>\n\n\n\n<li>Provide a clear audit trail with system-generated Payment Voucher (PV) and Batch numbers.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-step-by-step-guide\">STEP-BY-STEP GUIDE<\/h3>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 1 \u2014 Start the Transfer<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the&nbsp;<strong>Teller Module or Back Office Module &#8211; Cash to Bank<\/strong> <strong>Transfer<\/strong>&nbsp;page.<\/li>\n\n\n\n<li>The top header immediately registers the current&nbsp;<strong>Date<\/strong>&nbsp;and generates a new&nbsp;<strong>PV. #<\/strong>&nbsp;and&nbsp;<strong>Batch #<\/strong>.&nbsp;<em>(To clear the screen and start over, click the black&nbsp;<strong>New<\/strong>&nbsp;button next to the Batch #).<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"51\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27-1024x51.png\" alt=\"\" class=\"wp-image-564\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27-1024x51.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27-300x15.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27-768x38.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27-1536x76.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-27.png 1618w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 2 \u2014 Configure the Source (Cash Output)<\/strong>&nbsp;In the left column (Source Cash Account):<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Source Cash A\/C:<\/strong>&nbsp;Choose the till or vault account the physical cash is being pulled from.<\/li>\n\n\n\n<li><strong>Total Amount:<\/strong>&nbsp;Type the exact total of cash being sent to the bank.&nbsp;<em>(Note: The Destination Amount on the right side will automatically match whatever you type here).<\/em><\/li>\n\n\n\n<li><strong>Reference #:<\/strong>&nbsp;Enter the deposit slip number, receipt number, or reference for this transfer. This field is&nbsp;<strong>mandatory<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"791\" height=\"228\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-26.png\" alt=\"\" class=\"wp-image-563\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-26.png 791w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-26-300x86.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-26-768x221.png 768w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 3 \u2014 Configure the Destination (Bank Input)<\/strong>&nbsp;In the right column (Destination Bank Account):<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Dest. Bank A\/C:<\/strong>&nbsp;Select the specific bank account receiving the deposit.<\/li>\n\n\n\n<li><strong>Description:<\/strong>&nbsp;Enter the justification (e.g., &#8220;End of week vault deposit&#8221;).&nbsp;<em>(Note: This text is automatically copied into the hidden &#8220;Payment To&#8221; field for accounting).<\/em><\/li>\n\n\n\n<li>Verify that the read-only&nbsp;<strong>Amount<\/strong>&nbsp;perfectly matches the cash amount entered in Step 2.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"801\" height=\"211\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-28.png\" alt=\"\" class=\"wp-image-565\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-28.png 801w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-28-300x79.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-28-768x202.png 768w\" sizes=\"(max-width: 801px) 100vw, 801px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 4 \u2014 Verify Totals and Enter Cash Denominations<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check the footer to ensure the red&nbsp;<strong>Total Debit<\/strong>&nbsp;matches the green&nbsp;<strong>Total Credit<\/strong>, leaving a&nbsp;<code>0.00<\/code>&nbsp;difference.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"383\" height=\"69\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-29.png\" alt=\"\" class=\"wp-image-566\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-29.png 383w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-29-300x54.png 300w\" sizes=\"(max-width: 383px) 100vw, 383px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the green&nbsp;<strong>Save<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>Because physical cash is involved, the&nbsp;<strong>Cash Denominations<\/strong>&nbsp;window will appear. Fulfill the physical count of notes and coins until the&nbsp;<code>Denomination Total<\/code>&nbsp;strictly matches your&nbsp;<code>Trans. Total<\/code>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"773\" height=\"530\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-33.png\" alt=\"\" class=\"wp-image-573\" style=\"aspect-ratio:1.4585586579847698;width:461px;height:auto\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-33.png 773w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-33-300x206.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-33-768x527.png 768w\" sizes=\"(max-width: 773px) 100vw, 773px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the orange&nbsp;<strong>Save [F6]<\/strong>&nbsp;button in the popup to finalize the transaction.<\/li>\n\n\n\n<li>You must enter the exact physical notes and coins you are depositing. The internal&nbsp;<code>Denomination Total<\/code>&nbsp;must strictly match your&nbsp;<code>Trans. Total<\/code>&nbsp;exactly, otherwise the Save button inside the popup remains disabled.<\/li>\n\n\n\n<li>Once balanced, click the orange&nbsp;<strong>Save [F6]<\/strong>&nbsp;button in the popup. The system will then instantly finalize and automatically save the entire transaction.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"320\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30-1024x320.png\" alt=\"\" class=\"wp-image-567\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30-1024x320.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30-300x94.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30-768x240.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30-1536x480.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-30.png 1635w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 5 \u2014 Managing Unauthorised Batches<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Saved transactions fall into the bottom table in an &#8220;Unauthorised&#8221; state pending approval.<\/li>\n\n\n\n<li><strong>Recall:<\/strong>&nbsp;To view or modify a pending batch, click the blue&nbsp;<strong>View Unauthorised Entries<\/strong>&nbsp;button, then click&nbsp;<strong>SELECT<\/strong>&nbsp;next to your target row.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"192\" height=\"39\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-32.png\" alt=\"\" class=\"wp-image-569\"\/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"164\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-31-1024x164.png\" alt=\"\" class=\"wp-image-568\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-31-1024x164.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-31-300x48.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-31-768x123.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-31.png 1069w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Edit &amp; Delete:<\/strong>&nbsp;Recalling a transaction locks the form fields. Click the blue&nbsp;<strong>Edit<\/strong>&nbsp;button to unlock them for corrections. To remove a bad entry entirely, click the red&nbsp;<strong>Delete<\/strong>&nbsp;button below the main form.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-key-notes\">KEY NOTES<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Strict Validation:<\/strong>&nbsp;A transfer cannot be saved without a selected Source, selected Destination, Reference #, and a perfectly balanced Cash Denominations breakdown.<\/li>\n\n\n\n<li><strong>Auto-Mirroring:<\/strong>&nbsp;To guarantee balanced books, the system strictly forces the Destination Amount to mirror the Source Amount; it cannot be modified independently.<\/li>\n\n\n\n<li><strong>Hotkeys:<\/strong>&nbsp;You can press&nbsp;<strong>F6<\/strong>&nbsp;on your keyboard to instantly trigger the Cash Denomination popup or save the breakdown!<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The&nbsp;Funds Transfer &#8211; Cash to Bank&nbsp;page facilitates the physical movement of cash from a Teller&#8217;s Cash Till or Branch Vault into a designated internal branch Bank Account. This dual-entry module ensures accurate tracking by debiting the selected bank account and crediting the branch cash account, while mandating a strict physical cash denomination breakdown prior to [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":570,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,17],"tags":[],"class_list":["post-562","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-back-office","category-cash-to-bank-transfer"],"_links":{"self":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/562","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/comments?post=562"}],"version-history":[{"count":4,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/562\/revisions"}],"predecessor-version":[{"id":658,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/562\/revisions\/658"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media\/570"}],"wp:attachment":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media?parent=562"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/categories?post=562"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/tags?post=562"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}