{"id":575,"date":"2026-03-25T15:23:34","date_gmt":"2026-03-25T15:23:34","guid":{"rendered":"https:\/\/www.sikasoftonline.net\/?p=575"},"modified":"2026-03-26T11:39:56","modified_gmt":"2026-03-26T11:39:56","slug":"funds-transfer-bank-to-cash","status":"publish","type":"post","link":"https:\/\/www.sikasoftonline.net\/index.php\/2026\/03\/25\/funds-transfer-bank-to-cash\/","title":{"rendered":"Funds Transfer &#8211; Bank to Cash"},"content":{"rendered":"\n<p>The\u00a0<strong>Funds Transfer &#8211; Bank to Cash<\/strong>\u00a0page facilitates withdrawing funds from an internal branch Bank Account and bringing physical cash into a Teller&#8217;s Cash Till or the Branch Vault. This dual-entry system ensures accurate accounting by crediting the external bank account and debiting the internal cash account, whilst strictly requiring a physical breakdown of the acquired currency to prevent fraud.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-purpose\">PURPOSE<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Record cash withdrawals from branch bank accounts intended to safely fund teller tills or main vaults.<\/li>\n\n\n\n<li>Ensure all bank withdrawals have a strict physical paper trail via the mandatory&nbsp;<strong>Cheque #<\/strong>.<\/li>\n\n\n\n<li>Enforce a physical count through the Cash Denominations module to prove that the exact physical cash received from the bank matches the system entry.<\/li>\n\n\n\n<li>Maintain error-free, balanced accounting by aggressively synchronizing the digital transaction sides.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-step-by-step-guide\">STEP-BY-STEP GUIDE<\/h3>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 1 \u2014 Start the Transfer<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Access the&nbsp;<strong>Back Office Module or Teller Module &#8211; Bank to Cash Transfer<\/strong>&nbsp;page.<\/li>\n\n\n\n<li>The topmost section will automatically timestamp the transaction, generate a sequential&nbsp;<strong>PV. #<\/strong>&nbsp;(Payment Voucher), and supply a unique&nbsp;<strong>Batch #<\/strong>.&nbsp;<em>(To discard any current input and clear the form, click the black&nbsp;<strong>New<\/strong>&nbsp;button next to the Batch #).<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"52\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34-1024x52.png\" alt=\"\" class=\"wp-image-576\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34-1024x52.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34-300x15.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34-768x39.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34-1536x77.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-34.png 1610w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 2 \u2014 Configure the Source (Bank Output)<\/strong>&nbsp;In the left column (Source Bank Account):<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>A\/C to Credit:<\/strong>&nbsp;Choose the branch Bank Account from which the funds are being drafted.<\/li>\n\n\n\n<li><strong>Total Amount:<\/strong>&nbsp;Type the gross amount of the bank withdrawal.&nbsp;<em>(Note: To balance the books, the system will automatically lock the Destination Amount on the right side to conform to this exact number).<\/em><\/li>\n\n\n\n<li><strong>Cheque #:<\/strong>&nbsp;Enter the physical cheque number or bank reference number used for this withdrawal. This is a&nbsp;<strong>mandatory<\/strong>&nbsp;field.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"769\" height=\"233\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-35.png\" alt=\"\" class=\"wp-image-577\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-35.png 769w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-35-300x91.png 300w\" sizes=\"(max-width: 769px) 100vw, 769px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 3 \u2014 Configure the Destination (Cash Input)<\/strong>&nbsp;In the right column (Destination \/ Cash Breakdown):<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Debit A\/C:<\/strong>&nbsp;Select the Teller Cash Till or Branch Vault Account that is receiving the physical cash.<\/li>\n\n\n\n<li><strong>Description:<\/strong>&nbsp;Briefly explain the transfer (e.g., &#8220;Funding vault for weekend operations&#8221;).&nbsp;<em>(Note: The system securely copies this description to the hidden accounting &#8220;Payment To&#8221; field behind the scenes).<\/em><\/li>\n\n\n\n<li>Verify that the read-only&nbsp;<strong>Amount<\/strong>&nbsp;strictly matches what you entered in Step 2.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"793\" height=\"242\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-36.png\" alt=\"\" class=\"wp-image-578\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-36.png 793w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-36-300x92.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-36-768x234.png 768w\" sizes=\"(max-width: 793px) 100vw, 793px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 4 \u2014 Verify Totals and Secure Cash Count (Anti-Fraud)<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Ensure the footer&#8217;s red&nbsp;<strong>Total Debit<\/strong>&nbsp;perfectly balances the green&nbsp;<strong>Total Credit<\/strong>, leaving&nbsp;<code>0.00<\/code>&nbsp;in the local Diff box.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"76\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-37.png\" alt=\"\" class=\"wp-image-579\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-37.png 350w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-37-300x65.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the green&nbsp;<strong>Save<\/strong>&nbsp;button.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"276\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39-1024x276.png\" alt=\"\" class=\"wp-image-581\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39-1024x276.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39-300x81.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39-768x207.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39-1536x415.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-39.png 1630w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Because physical cash is entering the premises, the system triggers a strict Anti-Fraud block via the&nbsp;<strong>Cash Denominations<\/strong>&nbsp;window.<\/li>\n\n\n\n<li>You must physically count the money brought back from the bank and enter the exact notes\/coins into the system. The internal&nbsp;<code>Denomination Total<\/code>&nbsp;must strictly match your&nbsp;<code>Trans. Total<\/code>, otherwise you cannot proceed and the Save button remains disabled.<\/li>\n\n\n\n<li>Once your physical count balances exactly, click the orange&nbsp;<strong>Save [F6]<\/strong>&nbsp;button inside the popup to unlock and finalize the entire transaction.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 5 \u2014 Managing Saved &amp; Pending Batches<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New transactions sit in the bottom grid as &#8220;Unauthorised&#8221; entries.<\/li>\n\n\n\n<li><strong>Recall:<\/strong>&nbsp;To view or modify a batch, click the blue&nbsp;<strong>View Unauthorised Entries<\/strong>&nbsp;button and click&nbsp;<strong>SELECT<\/strong>&nbsp;on the desired row.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"191\" height=\"29\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-40.png\" alt=\"\" class=\"wp-image-582\"\/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"150\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-41-1024x150.png\" alt=\"\" class=\"wp-image-583\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-41-1024x150.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-41-300x44.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-41-768x113.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/03\/image-41.png 1071w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Edit &amp; Delete:<\/strong>&nbsp;Recalled entries automatically lock to prevent mistakes. Click the blue&nbsp;<strong>Edit<\/strong>&nbsp;button to unlock fields for adjustments. To fully discard a recalled transaction, click the red&nbsp;<strong>Delete<\/strong>&nbsp;button below the main form.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-key-notes\">KEY NOTES<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Strict Validation:<\/strong>&nbsp;The system will outright reject the save attempt if you are missing the Source, Destination, Cheque #, or if your physical Cash Denominations count is imbalanced by even GHp 1 (0.01).<\/li>\n\n\n\n<li><strong>Auto-Mirroring:<\/strong>&nbsp;Users cannot manually unbalance the accounts. The system strictly forces the Destination Cash Amount to mimic the Source Bank Amount entirely.<\/li>\n\n\n\n<li><strong>Hotkeys:<\/strong>&nbsp;Press&nbsp;<strong>F6<\/strong>&nbsp;on your keyboard to rapidly open the Cash Denomination popup or to quickly save the denomination grid once it is balanced!<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The\u00a0Funds Transfer &#8211; Bank to Cash\u00a0page facilitates withdrawing funds from an internal branch Bank Account and bringing physical cash into a Teller&#8217;s Cash Till or the Branch Vault. This dual-entry system ensures accurate accounting by crediting the external bank account and debiting the internal cash account, whilst strictly requiring a physical breakdown of the acquired [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":584,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-575","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sikasoft-fusion"],"_links":{"self":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/575","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/comments?post=575"}],"version-history":[{"count":3,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/575\/revisions"}],"predecessor-version":[{"id":660,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/575\/revisions\/660"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media\/584"}],"wp:attachment":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media?parent=575"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/categories?post=575"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/tags?post=575"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}