{"id":792,"date":"2026-04-01T14:26:31","date_gmt":"2026-04-01T14:26:31","guid":{"rendered":"https:\/\/www.sikasoftonline.net\/?p=792"},"modified":"2026-04-01T14:26:31","modified_gmt":"2026-04-01T14:26:31","slug":"general-ledger","status":"publish","type":"post","link":"https:\/\/www.sikasoftonline.net\/index.php\/2026\/04\/01\/general-ledger\/","title":{"rendered":"General Ledger"},"content":{"rendered":"\n<p>The\u00a0<strong>General Ledger<\/strong>\u00a0module is the architectural core of Sikasoft&#8217;s accounting system. Located within the Admin Setup menu, this module allows high-level administrators to create and manage the Chart of Accounts. It utilizes a highly structured, hierarchical approach\u2014from broad Account Types down through Account Heads and multiple layers of Sub-Accounts\u2014ensuring that every transaction is routed to the exact, correct ledger balance.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"user-content-purpose\">PURPOSE<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Establish and maintain the institution&#8217;s official Chart of Accounts.<\/li>\n\n\n\n<li>Enforce a strict hierarchy for financial reporting (Type -> Head -> Sub1 -> Sub2 -> Sub3).<\/li>\n\n\n\n<li>Provide nested, on-the-fly creation of ledger categories without breaking the data-entry workflow.<\/li>\n\n\n\n<li>Enforce an Authorization workflow (Pending\/Unauthorised vs. Authorised) to prevent accidental or malicious alterations to core accounting structures.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"user-content-step-by-step-guide\">STEP-BY-STEP GUIDE<\/h2>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 1 \u2014 Navigating the Dashboard<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the\u00a0<strong>Admin Setup<\/strong>\u00a0module via the main navigation sidebar, and select the\u00a0<strong>General Ledger<\/strong>\u00a0page.<\/li>\n\n\n\n<li>The main dashboard is divided into tabs:\u00a0<strong>Unauthorised<\/strong>\u00a0(pending creation\/modification) and\u00a0<strong>Authorised<\/strong>\u00a0(active, live ledger accounts).<\/li>\n\n\n\n<li>The table displays current chart structures:\u00a0<code>#<\/code>,\u00a0<code>Account No.<\/code>,\u00a0<code>Account Name<\/code>,\u00a0<code>Account Type<\/code>,\u00a0<code>Main A\/C Head<\/code>,\u00a0<code>Description<\/code>, and\u00a0<code>Action<\/code>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"117\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6-1024x117.png\" alt=\"\" class=\"wp-image-793\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6-1024x117.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6-300x34.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6-768x88.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6-1536x175.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/image-6.png 1690w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 2 \u2014 Initiating Account Creation<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the orange\u00a0<strong>Add Account<\/strong>\u00a0button at the top right of the dashboard.<\/li>\n\n\n\n<li>The\u00a0<strong>Account Setup<\/strong>\u00a0modal will open, initiating the hierarchical creation process.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"117\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd-1024x117.png\" alt=\"\" class=\"wp-image-794\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd-1024x117.png 1024w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd-300x34.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd-768x88.png 768w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd-1536x175.png 1536w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/hhhd.png 1690w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 3 \u2014 Defining the Account Hierarchy<\/strong>&nbsp;The system requires you to build the account from the top of the hierarchy down.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Type of Account:<\/strong>\u00a0Select the broad category (e.g., Asset, Liability, Equity, Revenue, Expense) from the dropdown.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" width=\"945\" height=\"366\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/type.png\" alt=\"\" class=\"wp-image-796\" style=\"aspect-ratio:2.582076756266075;width:763px;height:auto\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/type.png 945w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/type-300x116.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/type-768x297.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Account Head:<\/strong>\u00a0Select the specific reporting branch.\u00a0<em>(Note: If the desired Account Head does not exist, click the dark ellipsis\u00a0<code>[...]<\/code>\u00a0button to open the Account Head nested modal and create it).<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"945\" height=\"366\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/acc.png\" alt=\"\" class=\"wp-image-795\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/acc.png 945w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/acc-300x116.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/acc-768x297.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>A\/C Tag:<\/strong>\u00a0Select the appropriate accounting tag for financial reporting categorization.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"945\" height=\"366\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jss.png\" alt=\"\" class=\"wp-image-798\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jss.png 945w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jss-300x116.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jss-768x297.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Sub Accounts (1, 2, and 3):<\/strong>\u00a0Sequentially select the necessary sub-account levels to build the specific ledger path.\u00a0<em>(Note: Sub-account fields dynamically unlock based on the previous selection. You can create new sub-accounts on-the-fly using their respective\u00a0<code>[...]<\/code>\u00a0ellipsis buttons).<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"945\" height=\"366\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/sub.png\" alt=\"\" class=\"wp-image-797\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/sub.png 945w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/sub-300x116.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/sub-768x297.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 4 \u2014 Finalizing Account Details<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Once the hierarchy is defined, navigate to the bottom right of the modal to the\u00a0<strong>A\/C Code &amp; Name<\/strong>\u00a0section.<\/li>\n\n\n\n<li>Provide a descriptive, formal\u00a0<strong>Name<\/strong>\u00a0for the final ledger account.<\/li>\n\n\n\n<li>Verify the generated\u00a0<strong>Account Code<\/strong>.<\/li>\n\n\n\n<li>Click the blue\u00a0<strong>Save<\/strong>\u00a0button in the modal footer to register the account.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"945\" height=\"366\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jjsa.png\" alt=\"\" class=\"wp-image-799\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jjsa.png 945w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jjsa-300x116.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/jjsa-768x297.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Step 5 \u2014 Authorizing the Account<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Newly created accounts are placed in the\u00a0<strong>Unauthorised<\/strong>\u00a0tab.<\/li>\n\n\n\n<li>They will not be available for transactions until they are reviewed and approved via the central Authorization module by a secondary administrator.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"957\" height=\"361\" src=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/lll.png\" alt=\"\" class=\"wp-image-800\" srcset=\"https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/lll.png 957w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/lll-300x113.png 300w, https:\/\/www.sikasoftonline.net\/wp-content\/uploads\/2026\/04\/lll-768x290.png 768w\" sizes=\"(max-width: 957px) 100vw, 957px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"user-content-key-notes\">KEY NOTES<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Strict Hierarchy:<\/strong>\u00a0The account structure is rigid by design. You cannot bypass Sub Account 1 to create a Sub Account 2. The fields will remain disabled until the preceding layer is satisfied.<\/li>\n\n\n\n<li><strong>Nested Modals:<\/strong>\u00a0The\u00a0<code>[...]<\/code>\u00a0buttons open stacked modals (e.g.,\u00a0<code>Sub Account 1 Modal<\/code>). You can define a new sub-category, save it, and upon closing the nested modal, your new category will be immediately available in the main Account Setup dropdown.<\/li>\n\n\n\n<li><strong>Edit Mode:<\/strong>\u00a0To modify an existing account structure that you&#8217;ve recalled from the dashboard table, you must click the grey\u00a0<strong>Edit<\/strong>\u00a0button in the modal footer to unlock the form fields before saving.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The\u00a0General Ledger\u00a0module is the architectural core of Sikasoft&#8217;s accounting system. Located within the Admin Setup menu, this module allows high-level administrators to create and manage the Chart of Accounts. It utilizes a highly structured, hierarchical approach\u2014from broad Account Types down through Account Heads and multiple layers of Sub-Accounts\u2014ensuring that every transaction is routed to the [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":801,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,34],"tags":[],"class_list":["post-792","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-admin-setup","category-general-ledger"],"_links":{"self":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/792","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/comments?post=792"}],"version-history":[{"count":1,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/792\/revisions"}],"predecessor-version":[{"id":802,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/posts\/792\/revisions\/802"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media\/801"}],"wp:attachment":[{"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/media?parent=792"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/categories?post=792"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sikasoftonline.net\/index.php\/wp-json\/wp\/v2\/tags?post=792"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}